Soundpost Privacy Policy – May 2018

Soundpost seeks to protect personal data and is committed to meeting the legal obligations as detailed in the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) 2018. Our privacy policy outlines how and why we use personal data. This privacy policy was last updated 15th May 2018.

Soundpost is a is a Sheffield based artist led organisation that coordinates a range of participatory events, exploring folk traditions through practical workshops, performances, debate and discussion.

Any personal data is kept securely and for no longer than necessary (2 years maximum). If you have signed up to receive our e-newsletter we use your information (e.g. name and email address) to send you updates of Soundpost projects, events, opportunities and fundraising updates. We will make sure your information is accurate and up-to-date. You may unsubscribe from our newsletter and mailing list at any time, each e-newsletter includes an unsubscribe button or you can contact our office directly. Email: hello@soundpost.org.uk

All information is kept secure at all times and participants have the right to access this information.

If you are employed by Soundpost as an artist or freelancer for example we will securely keep your personal information for legal, financial and reporting reasons. Any information shared when reporting is anonymised. Personal information is destroyed after 7 years.

The lawful basis that we use for processing the data is that either:

  • You have given us your consent, e.g. to receive our e-newsletter, or,
  • You are a participant and the processing is necessary for the purposes of legitimate interests pursued by the Data Controller (Soundpost) e.g. it may be necessary for us to carry out monitoring and reporting for some our projects as a condition of funding. Examples would include: 1) We would contact you with information specific to the project you are taking part in. 2) We report your post code and some protected characteristics to a funding organisation (e.g. Arts Council England or similar).

Data Sharing

We do not give or sell your information to third parties for any marketing purposes. Any information we disclose about you, other than for purposes outlined in this privacy policy, will be if required to do so by law.

In the course of our work we use third party websites (Twitter, Facebook, MailChimp). We are not responsible for the privacy policies or practices of the third-party websites.

Your Rights

  • We want you to have the best experience possible with Soundpost and feel confident we are respecting your personal data and processing it in a safe and confidential way. You have the right to withdraw consent to our e-newsletter at any time.
  • You have the right to see the information we keep on you. This is a ‘Subject Access Request’. You need to provide your request in writing with proof of identity before we can send you details. The information may take up to a month to collect. If you require this information please email Frances Watt at frances@soundpost.org.uk
  • You can see all the information regarding data protection and your rights here.